HR Force | Personnel File Inbox

HRF017

Personnel File Inbox

You would like to save the whole of a personnel file for an employee electronically, but also have to ensure the file´s security without making it completely in­accessible. You can square this circle and also manage this sensitive data both easily and securely with our solution.

Solution Description

The HRFORCE-Solution Personnel File Inbox helps companies to create digital files for employees or applicants and also allows these to be managed electronically by clerks.

The files created can be assigned to the employees and applicants and are therefore only available online for perusal by these employees or applicants by default.

The application has, however, integrated some functions that also enable other users to inspect the files of employees in special cases.

Implemented Functionalities

  • USER-SPECIFIC SETTINGS
    Settings for sorting files, filters for the last documents edited and display options
  • ARCHIVE STORAGE
    Documents can be assigned to employee and applicant files.
  • MEMO FUNCTION
    Memos and various memo types can be added to documents.
  • INTEGRATED SEARCH
    Integrated search function for documents and memos (including user-defined text search for OCR Text memo type)
  • FOLDER STRUCTURES
    Individual folder structures for inbox, and department, employee and applicant files
  • MISCELLANEOUS
    Lending and resubmission function, four-eye workflow, document sending

Client Advantages

  • Distribution of authority through access rights
  • Easier handling
  • Access to files regardless of location
  • Reduction of administration costs
  • Processing procedures can be traced easily (protocol function).
  • The risk of losing important company data is minimised.
  • No archiving system required